Board Meeting Agenda for September 28, 2017

Salem Area Mass Transit District

Board of Directors

Thursday, September 28, 2017

5:30 PM   Executive Session ORS 192.660(2)(d)(f) - Salem Conference Room

6:30 PM   Regular Board Meeting: 6:30 PM - Senator Hearing Room

Courthouse Square - 555 Court St NE, Salem, Oregon 97301

1.EXECUTIVE SESSION  ORS 192.660(2)(d)(f)  - Labor Negotiations
2.EXECUTIVE SESSION  ORS 192.660(2)(i)  - General Manager's Performance Evaluation
REGULAR BOARD MEETING -
A.CALL TO ORDER & NOTE OF ATTENDANCE
B.PLEDGE OF ALLEGIANCE: Director Kathy Lincoln
C.ANNOUNCEMENTS & CHANGES TO AGENDA
D.PRESENTATIONS - None
E.PUBLIC COMMENT
F.CONSENT CALENDAR 
1. Approval of Minutes
     a. Minutes of the August 24, 2017 Board Meeting
     b. Minutes of the August 14, 2017 Board Work Session
     c. Minutes of the September 11, 2017 Board Work Session 
2. Routine Business
     a. Resolution No. 2017-11 Amend the SAMTD Defined Benefit Plan for the Bargaining Unit Employees
     b. Resolution No. 2017-12 Amend the SAMTD Defined Benefit Plan for the Non-Bargaining Employees
     c. Approval of the 2017 SDIS Board Check List
G. ITEMS DEFERRED FROM THE CONSENT CALENDAR
H.ACTION ITEMS
1. Approval of Connector Service Replacement Plan and Title VI Analysis
2. Accept the 2017 Annual Security Report
3. Approval to Execute a Contract for the Purchase of Fixed-Route Transit Vehicles
4. Approval of the STFAC Reallocation Recommendation
I.INFORMATION ITEMS
1. Performance Report - 2017 Fiscal Year End
2. House Bill 2017 Update
J.BOARD & MANAGMENT REPORTS
1. General Manager
2. Board of Directors
K.REGULAR BOARD MEETING RECESS
L.RECONVENE EXECUTIVE SESSION ORS 192.660(2)(i) - General Manager's Performance Evaluation
M.ADJOURN EXECUTIVE SESSION
N.RECONVENE TO OPEN SESSION
O.ACTION ITEMS / OTHER BUSINESS
1. Potential Action on General Manager's Performance Evaluation and Compensation 
P.ADJOURNMENT

 Board Meeting Procedures

CONSENT CALENDAR AND AGENDA ITEMS
All items on the Consent Calendar will be adopted as a group by a single motion unless a Board member requests to withdraw an item for discussion.  Action on items requested for discussion will be deferred until after adoption of the Consent Calendar. Comments on specific items will be taken after the staff report and before Board discussion for each agenda item.

APPEARANCE OF INTERESTED CITIZENS & AGENCIES
Time is designated on every Board agenda for questions or statements by persons in the audience on any items of Board business, including those items appearing on the agenda that are subject to public hearing. Individual citizens will be invited to come forward in a manner similar to that prescribed for public hearings and make any statement they wish, being limited to three (3) minutes. Members of any agency wishing to make statements should submit the information to Board staff by the agenda deadline below. At the designated meeting, the agency representative will be invited to come forward to speak for a limit of five (5) minutes on their item.

TO GET ITEMS ON THE AGENDA
All communication and matters to appear on the Board agenda must be submitted to the General Manager's Office by noon on Wednesday, one week prior to the Board meeting. If you have an item you wish to bring before the Board in the future, you are encouraged to do so by mail or or by email to the Executive Assistant in the General Manager's Office (see address below).  

SPECIAL ACCOMMODATIONS
Those individuals needing special accommodations such as sign or other language interpreters to participate in the Board meeting must request such services at least 48 hours prior to the meeting. Please direct your request to the Executive Assistant in the General Manager's Office  at (503) 588-2424. Individuals with a hearing impairment may call Oregon Telecommunications Relay Service, 711.

Next Regular Board Meeting: Thursday, October 26, 2017 in the Senator Hearing Room at Courthouse Square

Salem Area Mass Transit District (SAMTD) Board of Director meetings are scheduled on the 4th Thursday of the month at 6:30 PM except in November and December when there will be one meeting on the second Thursday in December.  Board Work Sessions are held on the second Monday of each month.  Regular board meetings can be viewed on CCTV channel 21 or on the CCTV website at www.cctvsalem.org. 

Salem Area Mass Transit District (aka "Cherriots") - Attn: Board of Directors - 555 Court Street NE, Suite 5230, Salem, OR 97301

503-588-2424  / Email: board@cherriots.org